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Twin Lakes Park Rental Application

  1. Links: Policies and Fees

    Please review the following policies and fees below. Once you have submitted your application, these links will be readily available to you in your e-mail for reference at any time.

  2. Contact Information:

    Please tell us who will be responsible for your event.

  3. Date of Event:

    Please answer the questions below to help establish dates you are interested in having your event.

  4. One-Day Event Entry:
  5. Please tell us the date you're interested in having your event. 

  6. If you're requiring multiple dates OR multiple facilities, please let us know those dates and corresponding facilities here.

  7. Describe Your Event:

    Please review and answer the questions below to the best of your knowledge. If logistics change closer to your event date, you may submit an "Application Amendment Form" up to thirty (30) days prior to your event date.

  8. Event Location:

    Please select facilities/grounds from one of the parks below.

  9. Twin Lakes Park:*
  10. If you are reserving more than one (1) facility, please list the facilities and timeframes you wish to reserve for a more specific tentative permit. 

  11. For Dormitory or Cabin Stays, please enter the number of individuals who will be staying overnight.

  12. Please tell us what you would like your event tile to be for your reservation. Example: Last name graduation party.

  13. Parking Requirements: *

    Please check one.

  14. Signs, Displays, and Decorations: *
  15. All directional signs must be printed in a professional manner. Signs at the entrance of Twin Lakes Park must abide by the Long Lake Township Ordinance and be no larger than eight (8) square feet in area and may not be located within the road right of way. The only adhesive material allowed on the walls/pillars is drafting/painting tape which will not damage surfaces. No masking tape, duct tape, electrical tape, transparent tape, or double-stick tape is permitted. Decorations may not be hung with nails or screws, nor may they be used on the floors. Decorations may be freestanding. The use of birdseed, rice, flower petals, balloons, fog machines, and blowing bubbles are permitted outside for wedding and reception farewells. Confetti, glitter, pyrotechnics, sparklers, and are not permitted inside or outside the venue(s). Chiffon or netting combined with electricity it not permitted. No décor may be attached or displayed on any of the exhibits or artifacts. All décor items must be completely removed by the Customer during the load out.

  16. Tables and Chairs:*

    NOTE: Exits are not to be blocked or obstructed. Compliance will all fire codes and regulations is required.

  17. GILBERT LODGE:

    • twenty-two (22) eight-foot by two-foot six inches (8’x2’6") rectangular tables
    • ten (10) six-foot by two-foot six-inches (6' x 2'6") 
    • fourteen (14) round (60" diameter) tables
    • one hundred and ninety (190) chairs 

    DORMITORY MEETING ROOM:

    • (4) eight-foot by two-foot six-inches (8’x2’6") rectangular tables
    • ninety-five (95) chairs 
  18. Tents: *

    NOTE: All tents MUST be sandbagged or water-barreled down. Tents may not be staked into the ground for any reason. The location and size of tents are to be approved by the Grand Traverse County Parks and Recreation Director prior to reservation.

  19. Please include the number of tent(s), location of tent(s), and size of the tent(s) (maximum size allowed on park property is set at 30 by 75 feet).

  20. Candles, Fires, and Grills: *

    Fires and candles are permitted. All candles or other fire receptacles must be approved by the Parks and Recreation Director, and all candles must be used with glass covers. Only the County Parks and Recreation rangers on-site are permitted to light a fire (outside of grills), and only the existing fireplaces or fire pit on-site may be used.

  21. Requested start time. 

  22. Requested end time. 

  23. If you are planning on bringing a grill/grill(s), please let us know how many and who will be managing them.

  24. Electrical Services/Sound and Visual Equipment: *
  25. Standard electrical equipment permitted, serviced by 20 amp circuits. Any special electrical needs/equipment must be approved by the Director and staff electricians, and cost will be incurred by the Customer. All sound must follow Section One, Item Six of the Park Rules. Twin Lakes Parks is surrounded by residential dwellings, therefore any amplified sound, such as that requiring a microphone and speakers, must be at a reasonable level and comply with the Long Lake Township Ordinance. Amplified sound such as that provided by a band or DJ is permitted in the lodge. Amplified sound is not permitted in the Pavilion or on the grounds, unless with permission from the GTCPR Director and Long Lake Township. Complaints can be made about the volume of an event at any hour of the day or night, and GTCPR staff reserves the right to lower the volume during an event. The first complaint brings a request to reduce the noise. The second complaint means an event is closed down. Please note that the Gilbert Lodge sound equipment is only compatible by auxiliary cord with headphone jack input, and an adaptor is needed for iPhones and devices without a headphone jack. Please note: Use of Park electrical equipment is based on the condition and availability on the reservation date. 

  26. Vendor(s):
  27. Please include all vendors for caterers, portable restrooms, trash management, smokers, bounce houses, loading trucks, etc.

  28. Request for Alcohol:

    Please fill in the following information if you're requesting approval for alcohol during your event. Please note: the Low-Impact application only allows requests for alcohol for events that are restricted and not open to the public.

  29. Please determine the number of minors who will be attending your event.

  30. Minors will be identified by:
  31. Types of Alcohol:
    • _(quantity)_ packs of _(volume)_ canned/bottled beer
    • _(quantity)_ cases of _(quantity)_ bottles/boxes of wine 
    • _(quantity)_ of _(volume)_ sized bottles of liquor/spirits
  32. Note: TIPS certified servers are required for events that have over one hundred (100) guests.

  33. Certificate of Insurance:
  34. General Insurance Requirements:

    Liability Insurance: A certificate of insurance of at least one hundred thousand dollars ($100,000) is required (a copy of homeowners’ or company insurance will suffice). The insurance must cover the exact dates of the rental.

  35. Certificate of Insurance: *
  36. Requirements if Requesting Approval for Alcohol:

    Liability and Insurance.  Customer shall maintain, at own expense, liability insurance of at least one million dollars ($1,000,000).  The insurance must cover the exact dates of rental.  

    If the event is over one hundred (100) attendees or to serve alcohol, you will need approval from the County Parks and Recreation Director and shall maintain Commercial General Liability Insurance of one million dollars ($1,000,000) combined single limit for Bodily Injury and Property Damage. Such insurance shall name the Grand Traverse County Parks and Recreation as additional insured, and a certificate of insurance with an endorsement must be provided thirty (30) days prior to the event.  Alcohol may not be served to any minors. Compliance with the GTCPR Alcohol Policy is mandatory.  All bartenders are required to be TIPS (Training for Intervention Procedures) certified.

  37. Promotional Material
  38. Feel free to upload your promotional material here. If you don't quite have it at this time, you may always upload it from our webpage under "Reservation for Events", then to "Already Have a Reservation". 

  39. Approval of your Application:
    Please keep in mind your application is just a request. Parks and Recreation Staff will review your request and check availability. If your requested date(s) is/are available, staff will reach out to you via email to approve your application. Once your application is approved, please be prepared to pay a deposit within seven (7) days of your approval email.
  40. Leave This Blank:

  41. This field is not part of the form submission.