Form Center

By signing in or creating an account, some fields will auto-populate with your information and your submitted forms will be saved and accessible to you.

Application Amendment Form

  1. Application to Amend:

    Please tell us who you are and which event application you are requesting to amend.

  2. Event Location:

    Please select facilities/grounds from one of the parks below.

  3. Civic Center Park:
  4. Medalie Park:
  5. Twin Lakes Park:
  6. If you are reserving more than one (1) facility, please list the facilities and timeframes you wish to reserve for a more specific tentative permit.

  7. For Dormitory or Cabin Stays, please enter the number of individuals who will be staying overnight.

  8. Describe Your Event:
  9. Parking Requirements:

    Please check one.

  10. Signs, Displays, and Decorations:
  11. All directional signs must be printed in a professional manner. Signs at the entrance of Twin Lakes Park must abide by the Long Lake Township Ordinance and be no larger than eight (8) square feet in area and may not be located within the road right of way. The only adhesive material allowed on the walls/pillars is drafting/painting tape which will not damage surfaces. No masking tape, duct tape, electrical tape, transparent tape, or double-stick tape is permitted. Decorations may not be hung with nails or screws, nor may they be used on the floors. Decorations may be freestanding. The use of birdseed, rice, flower petals, balloons, fog machines, and blowing bubbles are permitted outside for wedding and reception farewells. Confetti, glitter, pyrotechnics, sparklers, and are not permitted inside or outside the venue(s). Chiffon or netting combined with electricity is not permitted. No décor may be attached or displayed on any of the exhibits or artifacts. All décor items must be completely removed by the Customer during the load out.

  12. Tables and Chairs:

    NOTE: Exits are not to be blocked or obstructed. Compliance will all fire codes and regulations is required.

  13. GILBERT LODGE:

    • twenty-two (22) eight-foot by two-foot six inches (8’x2’6") rectangular tables
    • ten (10) six-foot by two-foot six-inches (6' x 2'6") 
    • fourteen (14) round (60" diameter) tables
    • one hundred and ninety (190) chairs 

    DORMITORY MEETING ROOM:

    • (4) eight-foot by two-foot six-inches (8’x2’6") rectangular tables
    • ninety-five (95) chairs 
  14. Tents:

    NOTE: All tents MUST be sandbagged or water-barreled down. Tents may not be staked into the ground for any reason. The location and size of tents are to be approved by the Grand Traverse County Parks and Recreation Director prior to reservation.

  15. Please include the number of tent(s), location of tent(s), and size of the tent(s) (maximum size allowed on park property is set at 30 by 75 feet).

  16. Fires and Candles:

    Fires and candles are permitted. All candles or other fire receptacles must be approved by the Parks and Recreation Director, and all candles must be used with glass covers. Only the County Parks and Recreation rangers on-site are permitted to light a fire (outside of grills), and only the existing fireplaces or fire pit on-site may be used.

  17. Requested start time.

  18. Requested end time.

  19. If you are planning on bringing a grill/grill(s), please let us know how many and who will be managing them.

  20. Electrical Services/Sound and Visual Equipment:
  21. Standard electrical equipment permitted, serviced by 20 amp circuits. Any special electrical needs/equipment must be approved by the Director and staff electricians, and cost will be incurred by the Customer. All sound must follow Section One, Item Six of the Park Rules. Twin Lakes Parks is surrounded by residential dwellings, therefore any amplified sound, such as that requiring a microphone and speakers, must be at a reasonable level and comply with the Long Lake Township Ordinance. Amplified sound such as that provided by a band or DJ is permitted in the lodge. Amplified sound is not permitted in the Pavilion or on the grounds, unless with permission from the GTCPR Director and Long Lake Township. Complaints can be made about the volume of an event at any hour of the day or night, and GTCPR staff reserves the right to lower the volume during an event. The first complaint brings a request to reduce the noise. The second complaint means an event is closed down. Please note that the Gilbert Lodge sound equipment is only compatible by auxiliary cord with headphone jack input, and an adaptor is needed for iPhones and devices without a headphone jack. Please note: Use of Park electrical equipment is based on the condition and availability on the reservation date. 

  22. Planning Maps
  23. Civic Center Park:
  24. Medalie Park:
  25. Twin Lakes Park:
  26. Map/Layout Uploads:
  27. Additional Map/Layout Uploads:

    If you need to have more maps or layouts you wish to submit, you may email them to kbrown@gtcountymi.gov and/or aperreault@gtcountymi.gov.

  28. Vendor(s):
  29. Please include all vendors for caterers, portable restrooms, trash management, pipe and drape, tent rental, banner management, smokers, bounce houses, loading trucks, etc.

  30. Request for Alcohol:
    Please fill in the following information if you're requesting approval for alcohol during your event.
  31. Please determine the number of minors who will be attending your event.

  32. Minors will be identified by:
  33. Types of Alcohol:
    • _(quantity)_ packs of _(volume)_ canned/bottled beer
    • _(quantity)_ cases of _(quantity)_ bottles/boxes of wine 
    • _(quantity)_ of _(volume)_ sized bottles of liquor/spirits
  34. Note: TIPS certified servers are required for events that have over one hundred (100) guests.

  35. Events Open to the Public:

    Please fill out the following if your event is open to the public.

  36. Alcohol Permit Requirements:

    Above are requirements that the State of Michigan requires for public events wishing to serve and/or sell alcohol to the public. Please check the requirements you have already completed.

  37. If you already have your Special License issued by the State of Michigan, please upload a copy here to include with your application.

  38. If you are not planning on adding the liquor liability onto your group's insurance documents, please upload your bartending services liquor liability insurance certificate. Please note: the Parks Department still requires your group certificate of insurance, listing Grand Traverse County as additional insured with at least $1,000,000 personal liability.

  39. Certificate of Insurance:
  40. General Insurance Requirements:

    Liability Insurance: A certificate of insurance of at least one hundred thousand dollars ($100,000) is required (a copy of homeowners’ or company insurance will suffice). The insurance must cover the exact dates of the rental.

  41. Certificate of Insurance:
  42. Requirements if Requesting Approval for Alcohol:

    Liability and Insurance.  Customer shall maintain, at own expense, liability insurance of at least one million dollars ($1,000,000).  The insurance must cover the exact dates of rental.  

    If the event is over one hundred (100) attendees or to serve alcohol, you will need approval from the County Parks and Recreation Director and shall maintain Commercial General Liability Insurance of one million dollars ($1,000,000) combined single limit for Bodily Injury and Property Damage. Such insurance shall name the Grand Traverse County Parks and Recreation as additional insured, and a certificate of insurance with an endorsement must be provided thirty (30) days prior to the event.  Alcohol may not be served to any minors. Compliance with the GTCPR Alcohol Policy is mandatory.  All bartenders are required to be TIPS (Training for Intervention Procedures) certified.

  43. Promotional Material
  44. Feel free to upload your promotional material here. If you don't quite have it at this time, you may always upload it from our webpage under "Reservation for Events", then to "Already Have a Reservation".

  45. Pay Remaining Balance of Rental Fees:

    Please see the following options for submitting your remaining balance of rental fees.

  46. Payment Options:
  47. Leave This Blank:

  48. This field is not part of the form submission.